Accounting Associate II – Accounts Receivable & Accounting Associate I – Accounts Payable
Join the Damien Center’s Fiscal Team!
Accounting Associate II – Accounts Receivable & Accounting Associate I – Accounts Payable
Accounting Associate II – Accounts Receivable
Overview: Reporting to the Director of Finance the Accounting Associate II will perform collections, accounts receivables, 340B analysis, and other bookkeeping functions.
Salary & Benefits: Full Time (40 hours) – Hourly. Salary is $17/hr. to $19/hr. depending on experience. Benefits include Blue Cross Blue Shield Health Insurance, Delta Dental insurance, MetLife life insurance, NYCON Flexible Spending Account, Mass Mutual Retirement with an employer match, and generous PTO (Paid Time Off) to encourage self-care.
Reports to: Director of Finance
Qualifications
- Bachelor’s degree in Accounting/Data Analytics or similar. Equivalent experience may substitute for degree requirement
- Solid understanding of basic bookkeeping principles including G/L and Balance Sheet.
- Demonstrated proficiency with data and spreadsheet analysis and reporting.
- Demonstrated proficiency with use of MS Excel and Access database.
- Ability to prioritize and organize tasks and work independently in a fast-paced environment.
- 2 years’ experience in not-for-profit accounting environment preferred.
- Demonstrated experience in FUND EZ accounting software preferred.
Responsibilities
Financial:
- Collect/track and report the payment of monthly tenant rent to appropriate staff.
- Analyze weekly patient claims of participants in agency’s 340B pharmacy program.
- Distribute 340B patient claims analysis to appropriate staff for follow up with participants.
- Assist with monthly analysis of various G/L accounts.
- Assist with monthly reconciliation of bank accounts.
Accounts Receivable:
- Process and post tenant rent payments.
- Process and post weekly checks/cash deposits.
- Process and post weekly donations made through various donation platforms.
- Research and resolve cash receipts related inquiries from internal/external sources.
Administrative:
- Provide support with G/L accounts reconciliations as needed.
- Provide support for A/P functions as needed.
Other duties as assigned.
Accounting Associate I – Accounts Payable
Overview: Reporting to the Director of Finance, the Accounting Associate I will perform accounts
payable/bookkeeping functions.
Salary & Benefits: Full Time (40 hours) – Hourly. Salary is $17/hr. to $19/hr. depending on
experience. Benefits include Blue Cross Blue Shield Health Insurance, Delta Dental insurance,
MetLife life insurance, NYCON Flexible Spending Account, Mass Mutual Retirement with an
employer match, and generous PTO (Paid Time Off) to encourage self‐care.
Reports to: Director of Finance
Qualifications
- Bachelor’s degree in Accounting. Equivalent experience may substitute for degree requirement
- Solid understanding of basic bookkeeping and accounts payable/receivable principles
- Proven ability to calculate, post and manage accounting figures and financial records
- 2 years’ experience in not‐for‐profit accounting environment.
- Demonstrated proficiency in MS Excel/Word, Outlook.
- Demonstrated experience in FUND EZ accounting software preferred.
- Ability to prioritize and organize tasks and work independently in a fast‐paced environment.
Responsibilities
Accounts Payable:
- Review all invoices for appropriate documentation and approval prior to payment.
- Print and obtain signatures on all account’s payable checks.
- Distribute signed checks as required.
- Research and promptly respond to all vendor inquiries.
- Maintain all accounts payable reports, spreadsheets and accurately file payables documents.
- Process and post all credit card transactions.
- Maintain Treasure Chest weekly sales reports spreadsheet and posts all TC receipts.
Financial:
- Assist with equipment maintenance and fixed assets tagging and tracking.
- Assist with monthly reconciliation of bank accounts.
- Assist with G/L accounts reconciliations.
- Assist Sr. Accountant with receivables schedules/posting as needed.
Administrative:
- Order building and office supplies.
- Insure that proper levels of building/office supplies maintained.
- Maintain and replenish postage meter as needed.
- Maintain and replenish copier parts and copier supplies as needed for both locations.
- Process food vouchers for distribution to Smart Meals staff and maintain tracking logs.
- Process Bus Passes for distribution to Mpower staff and maintain tracking logs.
Other duties as assigned.
The Albany Damien Center’s mission is to enhance the lives of people affected by HIV/AIDS in an affirming environment and to reduce new infections in the communities we serve. Our vision is a community where people with HIV/AIDS achieve their desired potential and are respected as coworkers, neighbors, and friends, while striving for an HIV free generation.
The Albany Damien Center is committed to building a culturally diverse staff and strongly encourages applications from minority candidates, women, persons from our LGBTQ community, persons living with HIV/AIDS, and persons formerly homeless.
To Apply: Please send 1) cover letter 2) resume and 3) list of three professional references by e‐mail to careers@albanydamiencenter.org Applications will be accepted via e‐mail and are encouraged to have all attachments. Continuous recruitment until position filled.